Last updated: January 2026
1. Introduction
Prism GM ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our grant management platform.
2. Information We Collect
Information You Provide
- Account information (name, email address)
- Nonprofit organization details
- Documents you upload (grant applications, financial documents, etc.)
- Grant application content and responses
- Contact information for team members
Information Collected Automatically
- Log data (IP address, browser type, pages visited)
- Device information
- Usage patterns and analytics
- Cookies and similar technologies
3. How We Use Your Information
We use the information we collect to:
- Provide and maintain the Service
- Process and manage your grant applications
- Generate AI-assisted content and suggestions
- Send you important notifications about the Service
- Respond to your inquiries and support requests
- Improve and optimize the Service
- Protect against fraud and unauthorized access
4. AI Processing
Our Service uses artificial intelligence to help generate grant application responses and analyze documents. When you use these features:
- Your documents may be processed by AI systems to extract relevant information
- Content is used to generate suggestions and draft responses
- We use third-party AI providers (such as OpenAI) to power these features
- AI-generated content should be reviewed before submission
5. Data Sharing
We may share your information with:
- Service Providers: Third parties that help us operate the Service (hosting, analytics, AI processing)
- Team Members: Other users you invite to collaborate on the organization's account
- Legal Requirements: When required by law or to protect our rights
We do not sell your personal information to third parties.
6. Data Security
We implement appropriate technical and organizational measures to protect your information, including:
- Encryption of data in transit and at rest
- Secure authentication mechanisms
- Regular security assessments
- Access controls and audit logging
7. Data Retention
We retain your information for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data at any time.
8. Your Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you
- Correct inaccurate information
- Request deletion of your information
- Object to or restrict certain processing
- Export your data in a portable format
9. Cookies
We use cookies and similar technologies to maintain your session, remember your preferences, and analyze usage patterns. You can control cookie settings through your browser.
10. Children's Privacy
The Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on the Service or sending you an email.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us.